VCR FAQ


What is Voluntary Community Report (VCR)?


The VCR is a voluntary scheme to encourage ships to report to the IFC for the purpose of enhancing security for the ships when transiting Southeast Asia. Ships are strongly encouraged to report maritime security incidents or anomalous behaviour to the IFC. Any ship, owner, operator or manager choosing not to report may delay any military or enforcement agency assistance in the event of an incident. Participation in the reporting scheme is free and ships sailing under any flag are strongly encouraged to participate. All information received by IFC will be treated in strict commercial confidence and will only be used by the military and maritime enforcement agency partners.

IFC’s area of interest largely covers the South China Sea, Celebes Sea, Banda Sea, Java Sea, Gulf of Thailand, Adaman Sea and, Bay of Bengal. Within the area bounded by the below coordinates, any ship, owner, operator or manager is strongly encouraged to share any maritime security incidents or anomalous behaviour with IFC.


How does VCR work?


VCR is administered through email. While transiting the South China Sea, Malacca Strait and Singapore Strait, ships are encouraged to furnish regular update of positional information to IFC at 4 to 8 hourly intervals. This will facilitate the IFC to provide timely warning to ships should there be an impending threat which develops in the vicinity of the ship.


When to report to the IFC?


Ships are encouraged to report under the following conditions:

a. When transiting in Southeast Asia.
b. Any items changed from the initial report.
c. On the occurrence of a maritime security incident.
d. Observing any suspicious or anomalous behaviour.


REPORTING FORMAT


The report consists of an initial report to be sent at the start of reporting, a daily position report to be sent during transit and a final report which is sent at the end of reporting. If ships have sighted any anomalies at sea, please send a separate suspicious activity report to IFC.

Please send the reports to the IFC at information_fusion_centre@defence.gov.sg.

The IFC recognises that many ships are already sending their position reports to their stakeholders. We request that ships who are already sending position reports to their stakeholders to add IFC into their distribution list to minimise effort. However, please indicate "initial report, daily position report or final report" in your subject header for easier identification. For those who do not have any existing reporting format, please use below format.

Initial Report

It is advisable for ships to send the initial report once they enter the IFC's Voluntary Reporting Area. The format of the email subject header should be indicated as "Initial Report/Company/Ship Name/Date and Time".

01 Ship Name
02 International Radio Call Sign (IRCS)
03 Flag
04 IMO Number
05 Inmarsat Telephone Number
06 Time of Report (UTC) and Ship Position
07 Course and Speed
08 Freeboard
09 Cargo
10 Destination and Estimated Time of Arrival
11 Name and contact details of Company Security Officer
12 Nationalities of Master, Crew and Chief Eningeer
13 Number of Crew onboard
14 Self protection measures implemented
15 Remarks


Daily Position Report

Ships are encouraged to increase the frequency of their reporting when transiting a high risk area. The format of the email subject header should be indicated as "Daily Position Report/Company/Ship Name/Date and Time".

01 Ship Name
02 International Radio Call Sign (IRCS)
03 IMO Number
04 Time of Report (UTC) and Ship Position
05 Course and Speed
06 Remarks


Final Report

It is advisable for ships to send the final report once they exit the IFC's Voluntary Reporting Area. The format of the email subject header should be indicated as "Final Report/Company/Ship Name/Date and Time".

01 Ship Name
02 International Radio Call Sign (IRCS)
03 IMO Number
04 Time of Report (UTC) and Position


Suspicious Activity Report

Anomalies are behaviours outside the normal expectations of shipping, commercial trade, or marine practice. They may be indicative of a maritime security threat. These can include, but are not limited to the following:

- Unusual RVs of ships at sea including transfers of cargo or people
- Darkened ships - not illuminating navlights
- Ships anchored in unusual locations
- Ships not flying a flag/displaying a name
- Ships navigating contrary to the ordinary practice of seamen
- Vessels outside of normal patterns/sea lanes
- Fishing boats without appropriate equipment
- Overcrowded/unseaworthy/overloaded vessels
- Non ocean-going vessels in the high seas
- Abandoned vessels
- Unwarranted/unsolicited approaches by vessels to your own vessel or other vessels in your vicinity
- Non-military/government vessels carrying arms
- Boarding equipment
- Suspicious/unusual voice communications
- Vessels underway/making way without AIS transmission


The format of the email subject header should be indicated as "Suspicious Activity Report/Company/Ship Name/Date and Time".


01 Ship Name
02 IMO Number
03 Time of Report (UTC) and Ship Position
04 Type and Position of suspicious activity
05 Details of incident
6 Inmarsat number
07 Email address to be contacted by
08 Date and Time of report (at GMT)
08 Company


CONTACT


In case of any doubt, incident at sea, suspicious approach or unusual observed activity at sea, please email IFC at information_fusion_centre@defence.gov.sg.
If you require urgent assistance, please call our duty officer immediately.

Tel : +65 9626 8965 (Hotline)
+65 6594 5728 (Office)